Baldwin Wisconsin Idea Seed Grants

Step 1: Write a narrative that describes the Seed Project and create a budget.

Step 2: Submit a proposal by September 30, 2023, via the online proposal system using your NetID and password. Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Grant Seed Project Proposal, 2023-24.”

Proposals must include a brief project title, proposal abstract and required proposal information.

All materials must be submitted online.

Step 3: Applicants must submit proposals to their department chair or unit director via the online proposal system for approval. The deadline for approval by the department chair is October 9, 2023. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the proposal must be submitted directly to the dean’s office. The approval deadline at the dean level is October 16, 2023.

Step 4: Once approved by the department chair or unit director, proposals must be routed, via the online proposal system, to the designated dean for approval. For seed proposals that go directly to the dean’s office or those reviewed and advanced from the department level, the approval deadline at the dean level is October 16, 2023.

Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their proposals by their department chairs/unit directors and deans.

Step 5: Applicants will receive notification of their proposal status. Target notification date: mid December 2023. In rare circumstances, a Seed Project Grant applicant may be asked to submit additional information before a final selection is made.

For questions regarding the submission process, contact reilly-baldwin@provost.wisc.edu.

General Guidelines

• Articulate clear goals and objectives. Use clear and concise language.
• Thoroughly describe the project activities.
• Demonstrate that an external partner is poised to collaborate and is engaged in the planning.
• Reference evidence that links these activities to the expected outcomes.
• If available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
• Describe intended outcome and impact, including how this impact will be measured and communicated.

Length

The combined content for the pre-proposal narrative sections cannot exceed 2 letter-sized PDF pages.

Formatting

Page size:  8.5 x 11

Margins: 1″ margins at the top, bottom, and both sides. Page numbers and an identfier may be within the 1″ margin.

Font: 11 point or larger.

Required Sections

The narrative portion of your proposal must be structured using the following headings:

1. Program Plan and Objectives
2. Intended Audience
3. Partner(s)
4. Anticipated Outcomes
5. Time Frame and Location
6. Personnel
7. Budget

Program Plan and Objectives

• Describe the problem or opportunity to be addressed.
• Describe your goals and objectives and explain the methods, techniques and formats.
• Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
• Include a statement of how this project is a new initiative or is a new dimension to an existing activity.

Intended audience

• Describe the audience that will be served and engaged with, and how the audience will benefit from the project.
• Include an explanation of how this project is able to overcome potential/perceived operational limitations due to COVID-19 restrictions that could prevent the project from successful completion.

Partner(s)

1. Identify partnering organizations and co-sponsors.
2. Include in-kind support and/or financial support.
3. Explain how partners will be involved in the project and how they are being included at various stages of project development and implementation.

Anticipated outcomes

Describe anticipated outcomes and how the impact will be documented.

Time frame and location

• Describe the project time frame.
• Indicate where the activity(s)/program(s) will take place.

Personnel

• List the name, title, affiliation and a one-sentence description of the role of key personnel.
• Include faculty, staff, RA/PA, or student hourly support, as needed.

Budget

Applicants can provide the budget details in the narrative as a table within the 2-page PDF document. Some applicants prefer to use the Reilly-Baldwin Project Grant Budget Sheet (download here).  Applicants who use the separate Project Grant Budget Sheet will upload it as a separate PDF document within the online application system.