University of Wisconsin–Madison

Baldwin Wisconsin Idea Seed Project Grants

The Baldwin Wisconsin Idea Seed Project Grants are one type of grant provided through the Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment. Seed Projects often seek to explore or expand new dimensions of existing translational outreach, community-based, and research and public engagement activities. Seed Projects are animated by innovative ideas and are shaped by the priorities, needs, and interests of the communities they serve.


All UW-Madison faculty, staff, and students are eligible to apply. Students must have a faculty or academic staff member as their co-project director.

Seed Project Criteria and Funding

Seed Project Grants are designed to enable smaller projects or preliminary efforts to foster innovation and experimentation. The grants are not intended to fund conference attendance or professional development activities.

The number of projects funded each year is determined by the annual income from the Baldwin Wisconsin Idea Endowment.

  • Funding Range – Up to $4,000
  • Project Start Date – On or after July 1, 2018
  • Project Duration – Variable

Submit Proposals Online

All proposal components must be submitted via the online proposal system (Net ID and password required). Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Seed Grants 2017-18.”

Submission Process and Guidelines

Follow the instructions outlined below or download a PDF copy.

  • Proposal Submission Process

    Step 1: Develop a proposal including a budget.

    Step 3: Submit a proposal by November 13, 2017 via the online proposal system using your Net ID and password. Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Seed Grants 2017-18.”

    Proposals must include a brief project title, proposal abstract and required proposal information.

    All materials must be submitted online.

    Step 4: Applicants should submit proposals to their department chair or unit director via the online proposal system for approval. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the proposal should be submitted directly to the Dean’s Office. Approval deadline: November 20, 2017.

    Step 5: Once approved by the department chair or unit director, proposals should be routed to the designated dean via the online proposal system for approval. Approval deadline: December 8, 2017.

    Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their proposals by their department chairs/unit directors and deans.

    Step 6: Receive notification of proposal status. Target notification date: end of January 2018.

    In rare circumstances, a Seed Project Grant applicant may be asked to submit additional information before a final selection is made.

  • Proposal Guidelines


    A Seed Project Grant proposal should not exceed 1,000 words (including budget request).

    General Guidelines

    • Articulate clear goals and objectives. Use clear and concise language.
    • Thoroughly describe the project activities.
    • Demonstrate that an external partner is poised to collaborate.
    • Reference evidence that links these activities to the expected outcomes.
    • If available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
    • Describe intended outcome and impact, including how this impact will be measured and communicated.

    Required Categories

    The sections described below are required content in the online proposal form (Program Plan and Objectives; Intended Audience, Partner(s) and Anticipated Outcomes; Time Frame, Location and Personnel; Budget). Individuals are encouraged to prepare text prior to completing the online form.

    Program Plan and Objectives

    • Describe the problem or opportunity to be addressed.
    • Describe your goals and objectives and explain the methods, techniques and formats.
    • Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
    • Include a statement of how this project is a new initiative or is a new dimension to an existing activity.

    Intended audience, partner(s) and anticipated outcomes

    • Describe the audience that will be served and engaged with, and how the audience will benefit from the project.
    • Identify partnering organizations and co-sponsors (including in-kind support and/or financial support) and explain how they will be involved in the project.

    Time frame, Location and Personnel

    • Describe the project timeline and where the activity(s)/program(s) will take place.
    • List the name, title, affiliation and one-sentence description of the role of key personnel.
    • May include faculty, staff, PA/TA or student hourly support


    • Provide budget request in narrative or table format. There is no need to fill out a Budget Request Summary Form.

Final Report Guidelines

All Baldwin Wisconsin Idea Endowment grant recipients – for both Project Grants and Mini-grants/Seed Project Grants – are required to submit a final report in their final year of funding. Find further details and instructions for when and how to submit a final report. Please note that Mini-grants/Seed Project Grants are not required to submit progress reports.

Submit a Proposal

The deadline to submit a proposal has passed. Please check back in the fall for the next call.


Eden Inoway-Ronnie
Chief of Staff,
Baldwin WI Idea Endowment Grant Coordinator,
Office of the Provost

Sheila Voss
Program Assistant
Office of the Provost


November 13, 2017 – Proposals due via the online proposal system

End of January 2018 – Applicants notified of proposals status