Baldwin Wisconsin Idea Project Annual Progress and Final Report Guidelines

Current Baldwin Grant Recipients

We recognize the closures of schools, community organizations and other facilities, as well as the “shelter in place” directives here in Wisconsin due to the COVID19 virus are preventing many Baldwin Wisconsin Idea Endowment grantees from completing planned projects this year. Please be aware that you may extend the end date on your Baldwin grants by 1 year in order to complete your project. We ask that you work with the administrators in your units to request this one year, no-cost extension.

Posted 03/31/20

All Baldwin Wisconsin Idea Endowment grant recipients – for both Project Grants and Seed Project Grants – are required to submit a final report in their final year of funding. Grant recipients of the larger (and often longer in duration) Project Grants are also required to submit annual progress reports for the duration of their projects to continue to receive funding over multiple years.

The information in the reports will be included in the annual report to the UW Foundation, and may be used by University Communications to showcase the many ways in which UW-Madison faculty, staff and students are engaged in efforts that serve the broader community.

Grant recipients are also strongly encouraged to document their efforts through the Wisconsin Idea in Action Database.

Annual Progress Reports and Continuing Budget Request Guidelines

For Project Grants Only

Annual progress reports are due every year on May 1 for Project Grants funded in previous fiscal years. (Seed Projects are required to file a final report, but are not required to submit a progress report.)

The reports should be emailed to Eden Inoway-Ronnie, Baldwin Wisconsin Idea Endowment Coordinator, eden.inowayronnie@wisc.edu. Please use the following subject heading for your email: Baldwin Project Annual Progress Report for {insert your grant title}.

**Failure to complete a progress report will result in forfeiture of second or third year of funding.

Progress reports should be approximately one page (single space) and should be organized as outlined below:

  1. Project title
  2. Project leader(s): name, title(s), department(s)
  3. Project duration: years, e.g. 2021 – 2023
  4. Approved budget for fiscal 2021 (2020-21 academic year)
  5. One paragraph abstract of progress to date. This should be short and concise, and will be used in an annual report to the UW Foundation.
  6. Changes in project objectives, timeline and personnel: If major changes have been made, please update project objectives, timeline, and/or personnel.
  7. Fiscal commitments: Report matching funds, gifts, grants, sponsorships, or program revenue from fees and other sources that have resulted from your project.

If your Baldwin project involves activities in Wisconsin, please be sure that it is documented in the campus Wisconsin Idea in Action Database. See below for more details.

Final Report Guidelines

For Both Project and Seed Project Grants

Final reports are due every year on August 15 for both Project Grants and Seed Project Grants that end by June 30 of the current year. The reports should be emailed to Eden Inoway-Ronnie, Baldwin Wisconsin Idea Endowment Coordinator, eden.inowayronnie@wisc.edu. Please use the appropriate subject heading for your email:

  • Baldwin Project Final Report for {insert your grant title}; or
  • Baldwin Seed Project Final Report for {insert your grant title}

**Failure to complete a final Baldwin report may be taken into consideration in future Baldwin grant competitions.

Final reports for Baldwin grants should be no longer than 5 pages, organized as outlined below:

  1. Project title
  2. Project leader(s): name, title, department
  3. Project duration (e.g., fall 2021 – spring 2022)
  4. Approved budget
  5. Project accomplishments (the following are suggestions for content): Describe how you met your program plan and objectives. Please be as specific as possible, such as indicating numbers of programs or activities offered, where the programs took place, and number of audience members or clientele served. Briefly describe how this project benefited the communities served. This summary may be used for the annual report to the UW Foundation.
  6. Fiscal commitments: Report matching funds, gifts, grants, sponsorships, or other program revenue from fees and other sources that have resulted from your project.
  7. Project continuation (if applicable): Describe ongoing activities that will result from the efforts of your project (e.g., project continued through other funding sources, new program initiatives, etc.)
  8. Please indicate in your final report that you have submitted a description of your project in the Wisconsin Idea in Action Database. See below for more details.

Wisconsin Idea in Action Database

If your Baldwin project involves activities in Wisconsin, please be sure that it is documented in the campus Wisconsin Idea in Action database/website. This site helps campus document how and where your education, research, clinical or outreach programs significantly involved Wisconsin citizens in tangible ways, and how that work is making an impact.

To submit or update your project description, please go to wisconsinidea.wisc.edu and click on “Login” or “Register” in the upper right corner of the page. Once logged in, click on “+Add a Project.”

Report Deadlines

Progress and final reports should be emailed to Eden Inoway-Ronnie on the following dates.

May 1 – Annual Progress Reports

Due every year on May 1 for Project Grants funded in previous fiscal years. (Seed Projects are not required to submit progress reports).

August 15 – Final Reports

Due every year on Aug. 15 for all projects ending by June 30 of the current year.

Contact

Eden Inoway-Ronnie
Chief of Staff,
Baldwin WI Idea Endowment Grant Coordinator,
Office of the Provost
eden.inowayronnie@wisc.edu
608-265-5975