University of Wisconsin–Madison

Baldwin Wisconsin Idea Project Grants

Baldwin Wisconsin Idea Project Grants are one type of grant provided through the Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment.

The projects are substantial, mutually beneficial endeavors that foster extended relationships between the University of Wisconsin-Madison and collaborators across Wisconsin and beyond. Baldwin Wisconsin Idea Projects are animated by innovative ideas and are shaped by the priorities, needs and interests of the communities they serve.

Eligibility

All UW-Madison faculty, staff and students are eligible to apply. Students must have a faculty or academic staff member as their co-project director.

*Note: UW-Extension faculty and staff will be considered external collaborators for the 2018-19 grant cycle. The grant process will be adjusted in the following year to accommodate the participation of UW-Extension faculty, instructors and staff.

Project Funding

The number of projects funded each year is determined by the annual income from the Baldwin Wisconsin Idea Endowment.

  • Funding Range: $4,001 – $120,000
  • Project Start Date: On or after July 1, 2019
  • Project Duration: 1-3 years

Project Criteria

Successful proposals clearly aim to extend and apply UW-Madison research, education, and clinical knowledge in partnership with community and off-campus organizations or co-sponsors to help address challenges and foster learning. Most successful projects have previously conducted some sort of pilot effort to determine the best approach to effectively share and apply knowledge and expertise.

Priority will be given to projects for which other funding sources (such as research grants, corporate support) are not likely to be available or are limited.

Projects are not intended to:

  • Duplicate existing outreach projects
  • Provide bridge funding for established programs
  • Replace activities that are a part of a unit’s normal operation
  • Support the development of new undergraduate or graduate courses or student recruitment programs including pre-college programs

Submit Proposals Online

All proposal components must be submitted via the online proposal system (Net ID and password required).

Submission Process and Guidelines

Follow the instructions outlined below or download a PDF copy of the instructions.

  • Pre-Proposal Submission Process

    Pre-Proposals

    Step 1: Develop a pre-proposal.

    Step 2: Develop a project budget.

    Step 3: Submit a pre-proposal by November 12, 2018 via the online proposal system using your Net ID and password. Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Grant Pre-proposal, 2018-19.”

    Proposals must include a brief project title, proposal abstract and required proposal information.

    All proposal components must be submitted online.

    Step 4: Applicants should submit pre-proposals to their department chair or unit director via the online proposal system for approval. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the pre-proposal should be submitted directly to the Dean’s Office.

    For pre-proposals that require a department chair’s approval, the deadline by which department chairs must review pre-proposals is November 19, 2018.

    Step 5: Once approved by the department chair or unit director, pre-proposals should be routed to the designated dean via the online proposal system for approval. Approval deadline: December 7, 2018.

    Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their pre-proposals by their department chairs/unit directors and deans.

    Step 6: Receive notification of pre-proposal status. Target notification date: end of January 2019.

    Please direct questions regarding the submission process to Sheila Voss in the Office of the Provost (sheila.voss@wisc.edu).

  • Pre-Proposal Narrative Guidelines

    Length

    The combined content for all of the pre-proposal narrative sections should not exceed 2-pages of text in PDF form.

    General Guidelines

    Applicants should:

    • Show that they are building on expertise and past experiences developed at UW-Madison.
    • Be very specific and fully articulate the goals, methods and objectives of the project.
    • Write in clear and concise language.
    • Include information that demonstrates they have an external partner poised to collaborate, such as having been involved upfront in identifying and/or defining the project plan.
    • Where available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
    • Marshal evidence that the proposed translational activities actually work.
    • Describe the project’s likely impact, and how this impact will be measured and communicated.

    Pre-Proposal Sections

    The sections described below are required content in the online proposal form (Program Plan and Objectives; Intended Audience, Partner(s), Anticipated Outcomes; Time Frame and Location; Personnel).  Individuals are encouraged to prepare text prior to completing the online form. The combined content for all of the pre-proposal narrative sections should not exceed two pages in PDF form.

    Program plan and objectives

    1. Describe the problem or opportunity to be addressed.
    2. Describe the goals and objectives and explain the methods, techniques and formats.
    3. Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
    4. Include a statement of how this project is a new initiative or is a new dimension to an existing activity.

    Intended audience, partner(s) and anticipated outcomes

    1. Describe the audience that will be served and engaged with, and how the audience will benefit from the project.
    2. Identify partnering organizations and co-sponsors, including in-kind support and/or financial support, and explain how they will be involved in the project. (Do not include letters of support from partnering organizations in pre-proposals. Letters of support are only required for full proposals.)
    3. Describe anticipated outcomes and how the impact will be documented.

    Time frame and location

    1. Describe the project time frame.
    2. Indicate where the activity(s)/program(s) will take place.

    Personnel

    1. List the name, title, affiliation and a one-sentence description of the role of key personnel. (Do not include CVs in pre-proposals. A one-page CV will be required for full proposals.)
    2. Include faculty, staff, PA/TA, or student hourly support, as needed.
  • Pre-Proposal Budget Guidelines

    Please complete the Project Budget Request Summary Form.

    General tips and advice

    • Proposals may include faculty, staff, PA or TA or student hourly support. Identify personnel by name, title, role in the proposal and percent effort for each year of support requested. (Do not include CVs in pre-proposals.)
    • Resources should support additional activities that put research into action with and for communities, not to supplant funds that support existing teaching or research.
    • Proposals should keep project-funded salary support to no more than 10% of the project budget. Project grants are intended to leverage existing faculty and staff salaries. (This 10% is intended as guidance only. Each budget will be reviewed carefully to ensure that proposed support is both adequate and necessary.)

    Personnel

    Include the appropriate fringe benefit amount, using guidance found on the RSP page (to anticipate future rates, estimate an additional 1% per year to current rates). Estimate 2% for annual pay plan increases beginning July 2019.

    For graduate students appointed at 1/3rd time or more, include tuition remission of $12,000 ($6,000 per semester).

    *Note: Until the FY19 rate is determined, please use the FY18 rate. No charge for tuition remission is needed for summer.

    Supplies and Other

    Identify and list major supplies and other expenses by item and amount requested for each.

    Capital Equipment

    Capital equipment includes items costing $5,000 or more. Because the Project Grant is intended to support people and projects, capital equipment requests will only be considered if the equipment proposed is essential to the completion of the project. If applicants are making a capital equipment request, they must justify how the equipment is essential for the success of the project.

    Matching Funds and Contributing Efforts

    While matching funds are not required, reporting any in-kind or fiscal match or contributions can strengthen proposals. Please identify partner/contributed or matching funds or projected program revenue, if appropriate. Applicants may also include information on pending grant applications submitted to other funding sources. No extramural transmittal support form is required for the Project Grant proposal process.

    For program revenue operations, please describe the nature of the program revenue structure. The budget request detail should include only dollars requested as part of the application submission.

  • Final Proposal Submission Process

    A select number of pre-proposals will be chosen to advance to the final proposal stage. Applicants should wait for notification before completing a final proposal.

    Step 1: Receive invitation to submit final proposal. Target notification date: end of January 2019.

    Step 2: Review and tweak online project abstract, and submit expanded version of proposal, addressing any questions the Baldwin Project Review Committee may have raised. A letter of support from collaborators may be included with proposal.

    Step 3: Review and tweak project budget and address any questions the committee may have raised.

    Step 4: Submit a final proposal by March 8, 2019 via the online proposal system using your Net ID and password. Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Grant Proposal, 2018-19.” All materials must be submitted via the online proposal system.

    Step 5: Applicants should submit final proposals to their department chair or unit director for approval. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the proposal should be submitted directly to the Dean’s Office.  Department chair approval deadline: March 13, 2019.

    Step 6: Once approved by the department chair or unit director, proposals should be routed to the designated dean’s office for approval. Dean approval deadline: March 18, 2019.

    Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their final proposals by their department chair/unit director and dean.

    Step 7: Receive notification of final proposal status by mid-May 2019.

  • Final Proposal Narrative Guidelines

    Length

    Final proposals should not exceed 5 pages in PDF format (not including abstract,budget sheets, one-page vita,or letters of support from constituents/partners).

    General advice

    Applicants should:

    • Provide concrete examples throughout the narrative.
    • Show that they are building on expertise and past experiences developed at UW-Madison.
    • Be very specific and fully articulate the goals, methods and objectives.
    • Write in clear and concise language.
    • Include evidence that an external partner is poised to collaborate and is willing to commit to participating in the project (such as having been involved upfront in identifying and/or defining the project plan). This may include a letter attesting to their collaboration in the project.
    • Where available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
    • Marshal evidence that the proposed translational activities actually work.
    • Describe the project’s likely impact and how this impact will be measured and communicated.
    • Where possible, reference evidence-based research that links the activities to the expected outcomes.
    • Stipulate how the impact will be documented—perhaps a combination of quantitative measures along with narrative that conveys the essence of the program.

    Final Proposal Sections

    The sections described below should be included in the final proposal.

    Program Plan and Objectives

    1. Describe the problem or opportunity to be addressed, and include specific goals and objectives.
    2. Describe what methods and formats will be used to accomplish the goals and objectives. Where possible, use quantifiable terms since evaluation and transfer of funds for years two and three will be based on adequate progress towards meeting stated objectives.
    3. Describe the relationship between the proposal and your unit.
    4. Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
    5. Include a statement of how this project is a new initiative or is a new dimension to an existing activity.

    Intended audience, partner(s) and anticipated outcomes

    1. Describe the audience, including:
      • How the audience will be engaged and served
      • How specific needs are identified
      • How the audience will use the knowledge and expertise from UW-Madison
    2. Identify formal or informal partners. A letter of support from external partnering organizations or constituent groups is encouraged.
    3. List any on-campus department/unit/partnership involvement.

    Time frame and location

    1. Describe the project time frame. Be specific for each year of your proposed project.
    2. Indicate where the activity(s)/program(s) will take place.

    Personnel

    1. List the name, title, affiliation and specific roles of key personnel in the proposal. Include faculty, staff, PA/TA, or student hourly support, as needed.
    2. Include a one-page CV for the key project director(s) and other key project personnel.
    3. Proposals should clearly state who will be performing the activities for which project grants funds are requested.

    Evaluation and Future Plans

    1. Describe how the specific objectives and project outcomes will be measured and evaluated.
    2. If appropriate, describe how this project will continue after completion of the grant.
  • Final Proposal Budget Guidelines

    Please complete the Project Budget Request Summary Form. If there is an increase in the requested budget from the pre-proposal, please provide a detailed explanation.

    Note: Annual progress and budget reports are required for multiple-year projects before second- or third-year funds are transferred.

    General tips and advice

    • Baldwin proposals may include faculty, staff, PA or TA or student hourly support. Identify personnel by name, title, role in the proposal and percent effort for each year of support requested.
    • Resources should support additional activities that put research into action with and for communities, not to supplant funds that support existing teaching or research.
    • Proposals should keep project-funded salary support to no more than 10% of the project budget. Project grants are intended to leverage existing programs in regard to faculty and staff salaries. (This 10% is intended as guidance only. Each budget will be reviewed carefully to ensure that proposed support is both adequate and necessary.)

    Personnel

    nclude the appropriate fringe benefit amount, using guidance found on the RSP page (to anticipate future rates, estimate an additional 1% per year to current rates). Estimate 2% for annual pay plan increases beginning July 2019.

    For graduate students appointed at 1/3rd time or more, include tuition remission of $12,000 ($6,000 per semester).

    *Note: Until the FY19 rate is determined, please use the FY18 rate. No charge for tuition remission is needed for summer.

    Supplies and Other

    Identify and list major supplies and other expenses by item and amount requested for each.

    Capital Equipment

    Capital equipment is items costing $5,000 or more. Because the Project Grant is intended to support people and projects, capital equipment requests will only be considered if the equipment proposed is essential to the completion of the project. If applicants are making a capital equipment request, they must justify how the equipment is essential for the success of the project.

    Matching Funds and Contributing Efforts

    While matching funds are not required, reporting any in-kind or fiscal match or contributions can strengthen proposals. Please identify partner/contributed or matching funds or projected program revenue, if appropriate. Applicants may include information on pending grant applications submitted to other funding sources. No extramural transmittal support form is required for the Project Grant proposal process.

    For program revenue operations, please describe the nature of the program revenue structure. The budget request detail should include only dollars requested as part of the application submission.

Annual Progress Reports and Final Report Guidelines

All Baldwin Wisconsin Idea Project Grant recipients are required to submit annual progress reports, as well as a final report in the final year of funding. Failure to complete progress reports will result in the forfeiture of the second or third year of funding, while failure to complete a final report may be taken into consideration for future Baldwin grant competitions. Find further details and instructions for when and how to submit the reports.

Submission Deadlines

November 12, 2018

  • Pre-proposals due

March 8, 2019

  • Final proposals due from selected pre-proposal applicants

Follow the submission instructions below to submit a proposal via the online proposal system.

Approval Timeline

November 19, 2018

  • Department chair approval deadline

December 7, 2018

  • Dean (or designee) approval deadline

End of January 2019

  • Applicants notified of pre-proposal status

Mid-May 2019

  • Applicants notified of final proposal status

July 1, 2019

  • Funds awarded

Contacts

Eden Inoway-Ronnie
Chief of Staff,
Baldwin WI Idea Endowment Grant Coordinator,
Office of the Provost
eden.inowayronnie@wisc.edu
608-265-5975

Sheila Voss
Program Assistant
Office of the Provost
sheila.voss@wisc.edu
608-262-8429