Baldwin Wisconsin Idea Project Grants

Baldwin Wisconsin Idea Project Grants are one type of grant provided through the Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment.

The projects are substantial, mutually beneficial endeavors that foster extended relationships between the University of Wisconsin-Madison and collaborators across Wisconsin and beyond. Baldwin Wisconsin Idea Projects are animated by innovative ideas and are shaped by the priorities, needs and interests of the communities they serve.

Eligibility

All UW-Madison faculty, staff and students are eligible to apply.

Important notes for students: Undergraduate students are strongly encouraged to consider applying for the Morgridge Center for Public Service Wisconsin Idea Fellowships as an alternative to the Baldwin grants. However, all student grant proposals submitted to the Baldwin Committee will receive full consideration. Students must have a co-project leader who is a faculty or staff member.  That faculty or staff member’s home unit will be responsible for managing the Baldwin grant funds, if awarded. The faculty or staff member who is working with the student on a proposal must be the individual who registers in the online proposal system and submits the pre-proposal.

Project Funding

The number of projects funded each year is determined by the annual income from the Baldwin Wisconsin Idea Endowment.

  • Funding Range: $4,001 – $120,000
  • Project Start Date: On or after July 1, 2022
  • Project Duration: 1-3 years

Project Criteria

Successful proposals clearly aim to extend and apply UW-Madison research, education, and practice-based knowledge in partnership with community and off-campus organizations or co-sponsors to help address challenges and foster learning. Most successful projects have previously conducted some sort of pilot effort to determine the best approach to effectively share and apply knowledge and expertise.

Priority will be given to projects for which other funding sources (such as research grants, corporate support) are not likely to be available or are limited.

Additional criteria for the 2021-22 cycle:  Project leaders must demonstrate how the proposed project can make progress under current COVID-19 health and safety restrictions.

Projects are not intended to:

  • Duplicate existing outreach projects
  • Provide bridge funding for established programs
  • Replace activities that are a part of a unit’s normal operation
  • Support the development of new undergraduate or graduate courses or student recruitment programs including pre-college programs

Submit Proposals Online

All proposal components must be submitted via the online proposal system (NetID and password required).

Submission Process and Guidelines

Follow the instructions outlined below:

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Pre-Proposal Submission Process

Step 1: Develop a pre-proposal.

Step 2: Develop a project budget.

Step 3: Submit a pre-proposal by October 1, 2021, via the online proposal system using your NetID and password. Once logged into the system, click on “Submit a Proposal” in the menu bar and then select “Baldwin Grant Pre-proposal, 2021-22.”

Proposals must include a brief project title, proposal abstract and required proposal information. All proposal components must be submitted online.

Step 4: Applicants must submit pre-proposals to their department chair or unit director via the online proposal system for approval. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the pre-proposal must be submitted directly to the dean’s office. For pre-proposals that require a department chair’s approval, the deadline by which department chairs must review pre-proposals is October 8, 2021.

Step 5: Once approved by the department chair or unit director, pre-proposals must be routed, via the online proposal system, to the designated dean for approval. The approval deadline at the dean level is October 15, 2021. Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their pre-proposals by their department chairs/unit directors and deans.

Step 6: Receive notification of pre-proposal status. Target notification date is early December 2021.

Please direct questions regarding the submission process to Laurie Leininger in the Office of the Provost (laurie.leininger@wisc.edu).

Pre-Proposal Narrative Guidelines

General Guidelines

Applicants should:

  • Show that they are building on expertise and past experiences developed at UW-Madison.
  • Be very specific and fully articulate the goals, methods and objectives of the project.
  • Write in clear and concise language.
  • Demonstrate they have an external partner poised to collaborate, and who has taken an active role in helping to identify and/or define the project plan.
  • Where available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
  • Marshal evidence that the proposed translational activities actually work.
  • Describe the project’s likely impact, and how this impact will be measured and communicated.

Length

The combined content for the pre-proposal narrative sections cannot exceed 2 letter-sized PDF pages.

Formatting

Page size:  8.5 x 11

Margins: 1″ margins at top, bottom, and both sides. Page numbers and an identifier may be within the 1″ margin.

Font: 11 point or larger.

Pre-Proposal Sections

The narrative portion of your proposal must be structured using the following headings:

  1. Program Plan and Objectives
  2. Intended Audience
  3. Partner(s)
  4. Anticipated Outcomes
  5. Time Frame and Location
  6. Personnel

Program plan and objectives

  1. Describe the problem or opportunity to be addressed.
  2. Describe the goals and objectives, and explain the methods, techniques and formats.
  3. Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
  4. Include a statement of how this project is a new initiative or is a new dimension to an existing activity.

Intended audience

  1. Describe the audience that will be served and engaged with, and how the audience will benefit from the project.
  2. Include an explanation of how this project is able to overcome potential/perceived operational limitations due to COVID-19 restrictions that could prevent the project from successful completion.

Partner(s)

  1. Identify partnering organizations and co-sponsors.
  2. Include in-kind support and/or financial support.
  3. Explain how partners will be involved in the project and how they are being included at various stages of project development and implementation. (Do not include letters of support from partnering organizations in pre-proposals. Letters of support are only required for full proposals.

Anticipated outcomes

Describe anticipated outcomes and how the impact will be documented.

Time frame and location

  1. Describe the project time frame.
  2. Indicate where the activity(s)/program(s) will take place.

Personnel

  1. List the name, title, affiliation and a one-sentence description of the role of key personnel. (Do not include CVs in pre-proposals. A one-page CV will be required for full proposals.)
  2. Include faculty, staff, RA/PA, or student hourly support, as needed.

Pre-Proposal Budget Guidelines

Please complete the Project Budget Request Summary Form (click here , fill out, and convert to PDF).

General tips and advice

  • Proposals may include faculty, staff, RA or PA or student hourly support. Identify personnel by name, title, role in the proposal and percent effort for each year of support requested. (Do not include CVs in pre-proposals.)
  • Resources should support additional activities that put research into action with and for communities, not to supplant funds that support existing teaching or research.
  • Project grants are intended to leverage existing faculty and staff salaries, and the committee looks favorably on contributions of time and effort as a part of a grant’s matching support. Proposals should keep project-funded faculty and staff salary support to a minimum. Student hourly or PA funding may be included. Each budget will be reviewed carefully to ensure that proposed support is both adequate and necessary.

Personnel

The appropriate fringe benefit amount is automatically calculated in the budget sheet, using guidance found on the RSP page.  The calculation includes the 2% for annual pay plan increases beginning July 2022. No charge for tuition remission is needed for summer.

Supplies and Other

Identify and list major supplies and other expenses by item and amount requested for each.

Capital Equipment

Capital equipment includes items costing $5,000 or more. Because the Project Grant is intended to support people and projects, capital equipment requests will only be considered if the equipment proposed is essential to the completion of the project. If applicants are making a capital equipment request, they must justify how the equipment is essential for the success of the project.

Matching Funds and Contributing Efforts

While matching funds are not required, reporting any in-kind or fiscal match or contributions can strengthen proposals. Please identify partner/contributed or matching funds or projected program revenue, if appropriate. Applicants should include information on pending grant applications submitted to other funding sources. An extramural transmittal support form is not required for the Project Grant proposal process.

For program revenue operations, please describe the nature of the program revenue structure.

Final Proposal Submission Process

A select number of pre-proposals will be chosen to advance to the final proposal stage. Applicants should wait for notification before completing a final proposal.

Step 1: Receive invitation to submit final proposal. Target notification date: December 2021.

Step 2: Review and tweak online project abstract, and submit expanded version of proposal, addressing any questions the Baldwin Grant Review Committee may have raised. A letter of support from collaborators may be included with the proposal.

Step 3: Review and tweak project budget and address any questions the committee may have raised.

Step 4: Submit a final proposal by January 31, 2022, via the online proposal system, using your NetID and password. Once logged into the system, click on “Submit Proposal” in the menu bar and then select “Baldwin Grant Final Proposal, 2021-22.” All materials must be submitted via the online proposal system.

Step 5: Applicants should submit final proposals to their department chair or unit director for approval. If an applicant’s unit is not departmentalized (e.g., School of Nursing), the proposal should be submitted directly to the dean’s office.  Department chair approval deadline: February 11, 2022.

Step 6: Once approved by the department chair or unit director, proposals should be routed to the designated dean’s office for approval. Dean approval deadline: February 18, 2022.

Applicants should check the approval status of their proposals in the online system. Applicants are responsible for securing approval of their final proposals by their department chair/unit director and dean.

Step 7: Receive notification of final proposal status.  Target date: mid-May 2022.

Final Proposal Narrative Guidelines

General advice

Applicants should:

  • Provide concrete examples throughout the narrative.
  • Show that they are building on expertise and past experiences developed at UW-Madison.
  • Be very specific and fully articulate the goals, methods and objectives.
  • Write in clear and concise language.
  • Include evidence that an external partner is poised to collaborate, has taken an active role in helping to identify and/or define the project plan, and is willing to commit to participating in the project. This must include a letter attesting to their collaboration in the project.
  • Where available, describe preliminary evaluation results in order to demonstrate anticipated project outcomes.
  • Marshal evidence that the proposed translational activities actually work.
  • Describe the project’s likely impact and how this impact will be measured and communicated.
  • Where possible, reference evidence-based research that links the activities to the expected outcomes.
  • Stipulate how the impact will be documented—perhaps a combination of quantitative measures along with a narrative that conveys the essence of the program.

Length

Final proposals should not exceed 5 pages in PDF format (not including abstract, budget sheets, one-page vita, or letters of support from constituents/partners).

Formatting

Page size: 8.5 x 11

Margins: 1″ margins at the top, bottom, and both sides. Page numbers and an identifier may be within the 1″ margin.

Font: 11 point or larger.

Final Proposal Sections

The narrative portion of your proposal must be structured using the following headings:

  1. Program plan and objectives
  2. Intended audience
  3. Partner(s)
  4. Anticipated outcomes
  5. Time frame and location
  6. Personnel

Program Plan and Objectives

  1. Describe the problem or opportunity to be addressed, and include specific goals and objectives.
  2. Describe what methods and formats will be used to accomplish the goals and objectives. Where possible, use quantifiable terms since evaluation and transfer of funds for years two and three will be based on adequate progress towards meeting stated objectives.
  3. Describe the relationship between the proposal and your unit.
  4. Explain how this project is transferring knowledge and expertise from your unit (and potentially vice versa).
  5. Include a statement of how this project is a new initiative or is a new dimension to an existing activity.
  6. Include an explanation of how this project is able to overcome potential/perceived operational limitations due to COVID-19 restrictions that could prevent the project from successful completion.

Intended audience

Describe the audience, including:

    • How the audience will be engaged and served
    • How specific needs are identified
    • How the audience will use the knowledge and expertise from UW-Madison

Partner(s)

  1. Identify formal or informal partners. A letter of support from key external partnering organizations or constituent groups is required.
  2. List any on-campus department/unit/partnership involvement.

Anticipated outcomes

  1. Describe anticipated outcomes.
  2. Describe how the impact will be documented.

Time frame and location

  1. Describe the project time frame. Be specific for each year of your proposed project.
  2. Indicate where the activity(s)/program(s) will take place.

Personnel

  1. List the name, title, affiliation and specific roles of key personnel in the proposal. Include faculty, staff, RA/PA, or student hourly support, as needed.
  2. Include a one-page CV for the key project director(s) and other key project personnel.
  3. Proposals should clearly state who will be performing the activities for which project grants funds are requested.

Evaluation and Future Plans

  1. Describe how the specific objectives and project outcomes will be measured and evaluated.
  2. If appropriate, describe how this project will continue after completion of the grant.

Final Proposal Budget Guidelines

Please complete the Project Budget Request Summary Form (click here , fill out, and convert to PDF). If there is an increase in the requested budget from the pre-proposal, please provide a detailed explanation.

Note: Annual progress and budget reports are required for multiple-year projects before second- or third-year funds are transferred.

General tips and advice

  • Baldwin proposals may include faculty, staff, RA or PA or student hourly support. Identify personnel by name, title, role in the proposal and percent effort for each year of support requested.
  • Resources should support additional activities that put research into action with and for communities, not to supplant funds that support existing teaching or research.
  • Project grants are intended to leverage existing faculty and staff salaries. The committee looks favorably on contributions of time and effort as a part of a grant’s matching support. Proposals should keep project-funded faculty and staff salary support to a minimum. Student hourly or RA/PA funding may be included. Each budget will be reviewed carefully to ensure that proposed support is both adequate and necessary.

Personnel

The appropriate fringe benefit amount is automatically calculated in the budget sheet, using guidance found on the RSP page. The calculation includes the  2% for annual pay plan increases beginning July 2022. No charge for tuition remission is needed for summer.

Supplies and Other

Identify and list major supplies and other expenses by item and amount requested for each.

Capital Equipment

Capital equipment is items costing $5,000 or more. Because the Project Grant is intended to support people and projects, capital equipment requests will only be considered if the equipment proposed is essential to the completion of the project. If applicants are making a capital equipment request, they must justify how the equipment is essential for the success of the project.

Matching Funds and Contributing Efforts

While matching funds are not required, reporting any in-kind time or fiscal match or contributions can strengthen proposals. Please identify partner/contributed or matching funds or projected program revenue, if appropriate. Applicants should provide information on pending or planned grant proposals for other funding sources. No extramural transmittal support form is required for the Project Grant proposal process.

For program revenue operations, please describe the nature of the program revenue structure. The budget request detail should include only dollars requested as part of the application submission.

Annual Progress Reports and Final Report Guidelines

All Baldwin Wisconsin Idea Project Grant recipients are required to submit annual progress reports, as well as a final report in the final year of funding. Failure to complete progress reports will result in the forfeiture of the second or third year of funding, while failure to complete a final report may be taken into consideration for future Baldwin grant competitions. Find further details and instructions for when and how to submit the reports.

Deadlines

October 1, 2021

  • Project Grant pre-proposals due

October 8, 2021

  • Department chair approval deadline

October 15, 2021

  • Dean (or designee) approval deadline

Early December 2021

  • Applicants notified of proposal status

January 31, 2022

  • Final proposals for Project Grants due from selected pre-proposal applicants

Contact

Catherine Reiland
Director, Wisconsin Idea Seminar & Dual Career Assistance Program;
and Baldwin Wisconsin Idea Endowment Grant Coordinator,
Office of the Provost
catherine.reiland@wisc.edu
608-262-0380