January 27, 2003
TO: Deans, Department Chairs, and Center Directors (Please circulate to all faculty, instructional academic staff members, and academic advisors in your units)
FROM: Peter D. Spear, Provost
RE: UW-Madison Military Service Policy
The University makes every effort to accommodate students who are called to active duty in the armed forces during the course of a semester. The attached Military Service Policy clarifies the options available to these students. This policy has been reviewed and endorsed by both the University Committee and the Associate Administrative Council.
Please circulate copies of this policy to faculty, instructional academic staff members, academic advisors, and others who should be aware of these options for students called to active duty.
xc:
Paul Barrows
Darrell Bazzell
Luoluo Hong
Melany Newby
John Torphy
John Wiley
University of Wisconsin-Madison
Military Service Policy
Approved December 4, 2001
Upon presentation of their active duty papers, students have several options:
1. Withdrawal: At any point in the semester, a student called to active duty may withdraw from school by filing a withdrawal form in their dean's office. The student will receive a full refund of tuition. The form should identify the current date as the "date of withdrawal," and give "called to active duty" as the withdrawal reason. This must be written on the form because the web form does not offer this reason as an option. The Registrar's Office will process the withdrawal and arrange for the full refund.
2. Selective Drops: A student may drop one or more courses and elect to complete remaining course work according to option 3 or 4 below. A full refund of dropped courses will be honored.
3. Incompletes: Students who have successfully completed the majority of work for a course can be awarded a grade of I at the discretion of their instructors. Students may be granted extensions on the incompletes because they may be gone an extended period of time.
4. Final Grades: This option becomes available if the following requirements are met: 1) the instructor determines that a sufficient amount of the course has been completed, and 2) sufficient information about a student's performance in the course has been obtained. Students must consult with their instructor to determine whether these two requirements have been met in order for a final grade to be awarded.
The intention of this policy is to permit students to select whichever option fits their particular circumstances.